7 Reasons to Hire a Las Vegas Elopement Planner

Wondering if you should hire a Las Vegas elopement planner?

Here are 7 reasons to consider hiring one to support you on your wedding day. 

At Custom Las Vegas Weddings, we love planning Vegas Elopements for clients who want to celebrate their special day without any distraction from others. Clients who choose to break tradition to create something uniquely theirs to honor their relationship. Couple who understands that their wedding shouldn’t be a big event just because they’re married.

Eloping isn’t always easy – there are still lots of things to consider and plan for. However, if you’re looking for a stress free way to get married, then you don’t need to go through the hassle of navigating it yourself. We want to help you out by offering the services you need for your special day.

I think there are a number of common misunderstandings about elopments, and I’d like to clear them up! First off, most people assume that if they’re having an eloping, they can’t include any of the usual wedding elements. They think they have to do a quick ceremony and a couple of pictures, and that’s it. That’s just not the case at all! In reality, elopments are much more elaborate than that.

The beauty of eloping is that it can be whatever you want it to be. There are absolutely no rules, standards, nor any expectation. While an elopment is very different from a larger, larger event, there is still absolutely an requirement for a planner!

Eloping can be just the two or include close family and friend. Usually the total guest count will not exceed 12 guests and still be considered an elopement. Some couples choose to do a first look, photos, custom decor, first dance, cake – all the fun stuff. And this requires a great deal of thought and planning!

Even planning something as simple as a Vegas elopement comes with many questions. Some questions are easier than others — from what will your theme be to what dress will you wear? Some questions you won’t know to ask until you stumble into it, sometimes hours before your wedding — like timing vendor arrival.

Save money using an elopement planner: Much of any wedding cost goes right to the venue but with elopements you won’t have the huge price tag associated with elopement venues in Las Vegas unless you have an upscale event will all the bells and whistles. 

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According to this Forbes article, wedding venues cost an average of $14,006. Unsurprisingly, a poll recently found that 91 percent of couples regret spending too much, so it pays you to consider eloping to Las Vegas instead of dealing with the cost of a full blown expensive venue and wedding. 

Couples often assume that hiring a wedding planner means flushing your wedding budget down the drain but it’s not true when you analyse how a planner saves you money in the long run. An experienced Vegas elopement planner has an established vendor network and can meet the needs of your budget restrictions when involvoed, even with a downsized elopement.

Rather than wasting gas and time and settling on a vendor to “just be done with a decision”, invest in an elopement planning adviser. In the end you will save more money by having someone help you than not.  You may then put that money toward your honeymoon or life goals as a couple. A planner will not only help you determine what budget you need but will help you stay within your budget. Who doesn’t like saving money?

What does a Las Vegas Elopement Planner do?

Planning an elopement doesn’t require much thought, but if you’re thinking about having an arch,  rentals, and more customized touches, then you’ll probably find yourself needing to do a little more planning. You may not realize how much work goes into planning an elopement until you actually start doing it.

Since most elopements involve just the bride and groom and a few friends or family members, the focus may be on you as the couple and this is one of the reasons couples decide to elope. They may spend their planning time away from a lot of external distractions.

Primarly, a Vegas Elopement planner will manage the entire event from start to finish and take the stress out of planning the details, such as scheduling experienced vendors from their personal networks. This could be any vendor from the photographer to an official for your wedding.

It is important to understand the most significant aspects of their elopment before speaking to a wedding elopement organizer. These include what their budget is or how many guests should come to the elopment. Planners do not have to learn every little detail, but the basic data will be needed to assist the organizer to understand your vision. The greater your needs are comprehended correctly, the simpler the arranging will be.

Here is a list of standard services Las Vegas elopement planners provide:

  • Organize entire event
  • Schedule all vendors
  • Conflict resolution
  • Coordination
  • Plan Itinerary
  • Plan decor
  • Guidance

Here is the inherent value and duties a Las Vegas Elopement planner will attend to that you  may not have considered.  Perhaps you will see the benfit of the services and decide you dont’ want to go in alone and plan your elopement alone.

vegas wedding planner

1. Organizing entire event

An excellent elopement planner should know how to create a detailed timeline. When having a simple wedding for two or even when only a handful of guests present,  the duties of a wedding planner are not quite as entailed a planning a large wedding event.

Nonetheless, the planner should create a basic timeline for their clients and hand it out to the vendors, such as the photographer, coordinator, and all the vendors involved. The vendors should approve the timeline to ensure everyone is in sync.

Planners are one of the most important elements of an elopement. They take charge of everything, from the small details like reminding about bringing the licensing and rings along, which can be a big issue, if someone forgets them, to the big ones, like making sure the chauffer gets to the correct location.

A professional organizer helps you organize everything for your big day. They vet the vendors and stay in control of events for your big day, lifting the burden of stress off your shoulders so you and your fiance enjoy yourselves.

Las Vegas Photographer

2. Scheduling Vendors

The wedding planner will act as an intermediary between the couple and all the various service providers involved in the wedding. They make sure that everything runs smoothly so that the couple can relax and enjoy themselves without worrying about details.

It can be difficult to let the dream go when you’ve spend years imagining what your wedding would be like. Obsessing over every little detail is natural, but it can also hold you back — filling your day with endless imagined disasters. On your big day, you deserve to tune out the stressful stuff and focus on your big moment.

A Las Vegas elopement planner will know the local market well and be able to call upon the most reputable list of professional wedding vendors.  Here is a list of vendors you may need for your elopement.

    • Transportation companies
    • Floral and decor vendors
    • Photographer and videographer
    • Hair, makeup, tux and gown
    • Venue options
    • Officiant
    • Coordinators
    • Licensing

Finding the right vendor for each job is intrinsic to making your dream Las Vegas wedding come true. Connecting you with the most reputable vendors such as florists and hair and make up vendors are all important elements that come down to having the right connections.

 

Las Vegas Elopement Planner

3. Conflict resolution

You can almost always count on having unexpected issues leading up to and on your wedding day. For instance, some remote locations such as having a wedding outdoors at Red Rock canyon will provide some challenges couples will not be prepared for such as weather fluctuationsand having no cell phone service. A local planner will know how to make sure the guests get to the right location without getting lost and oversee the limousine vendor to make sure they also get to the right location.

Another issue that has actually happened in our experience has been a hotel malfunction, leaving our customers tux and gown soaked in water after the hotel sprinklers go off and drown your attire in water.  In this case a planner will reach out to the tux and gown vendor and arrange a last minute solution for your attire and help with the delays you experience.

Sometimes, in Vegas, we run in to bad weather conditions for outdoor events and it’s good to have a planner on your side when this happens. They will guide you to know what to wear and how to navigate the situation to be safe, dry and warm in inclement weather conditions. 

A planner is “on point” in each of these little situations. An excellent Vegas elopement planner will guide you through these unexpected issues and help resolved them discreetly.

4. Day of elopement coordination

Day of Coordination Planner

Day of coordination essentially means organizing and ensuring everything goes as planned for the wedding day. Their job also involves helping couples overcome any last minute challenges or problems that may arise.

A wedding ceremony is an official event: there are cues to follow, people to manage, maybe special vows to share, songs to play, and so on. Without someone to organize everything, your event may be disorganized and disjointed. And if you’re worried about the wrong song playing when you walk down the aisle, the elopement planner has that covered too.

Here is a smalll list of the duties a day of elopement coordinator will do:

  • Checking on the marriage license and rings to ensure they are with you when you leave the hotel
  • Ensuring the limo driver knows where they are going and helping you connect with them properly
  • Confirming your guests and VIP’s make it the correct location and are present for the wedding
  • Overseeing the decor setup is done properly, including breakdown timing
  • Meeting, confirming and overseeing the vendor payments, set up, etc.
  • Running a ceremony walk through and overseeing music or musician timing
  • Oversee flower pinning and bouquet, boutonniere distribution
  • Having emergency supplies and other needed elements on hand
  • Making sure the event ends on time and all is in order

There are a lot more duties a day of coordinator ends up doing but this is just a fragment of the support they provide.

5. Planning itinerary

You may prefer to take care of specific details yourself but when it comes to scheduling the itinerary you often lose out when choosing a chapel, for instance.  Chapels don’t typically plan an itinerary for your event from the time you are planned to be picked up from the hotel to when you return.  They have limitations.

A planner, on the other hand, will help you plan the details surrounding your event and be able to not only pair you with the right transportation company and cater to the periphery needs you may have, such as arranging the final drop off point to a hotel or arranging extra services after the ceremony such as a photo tour.

The itinerary will cover when you are picked up, how long you will be at the venue and intriquate details until you reach the final destination when it’s all complete.

6. Customizing decor

It’s not a requirement to have custom decor but some couples want that.  It’s great to have something unique and special for your ceremony backdrop.  A planner will help you envision this and organize it to make it happen for you.

Wedding planners know local florists and have worked with them extensively. They will bring you cost savings with respect to setting up chairs or arches, decor and flowers and will help give the needed directions you need.  Then they will send you the estimate and pull it all together for you so that it is transported, set up and torn down in the most organized, timely fashion for your event. 

When decor is customized for you, the planner will create a mood board to showcase your colors, photos of the flowers and give you an overview of what to expect.

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A Vegas elopement planner will customize your decor so  you can have your dream and still save money. Any aspect of your wedding can be customized. If you see you  a particular idea or ambiance in mind — send the ideas along to the planner and they will make it happen. 

It’s more than just hiring someone to decorate. The planner is the epicenter of the planning experience and making sure the decor set up and break down occurs without a hitch. 

7. Guidance

Anyone who is helping you plan your special occasion should care and hold your vision close to their heart, after all they becomes an active part of this meaningful moment of your lives. They will share that vision with you and be your support, offering advise at important junctures of your planning experience. 

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Legal details: Your planner should be knowledgeable about the legal licensing details you need to know.  There are definite rules in Las Vegas about licensing and what you need to know for the legalities when you are preparing for getting married.  This can be a little confusing and it especially matters if you are traveling from overseas.  If you are traveling to Las Vegas from another country or even from a different state where, it can be at a definite disadvantage.

This means you might come across situations you where may be taken advantage of by the hustlers in Las Vegas.  If you have an adviser and confidant who knows Las Vegas you will be safer.  This means the all the details will be handled with care and guests will be at the right place at the right time.

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You should be free to enjoy the big picture of your wedding and future together blissfully without worrying about unexpected issues, staying in budget and getting all the little details right. Check out our part two which covers the ins and outs of how your Vegas wedding planner masters the seemingly endless to-do list with calm expertise. Meanwhile, you show off those fancy boots, look your best and celebrate your big day.

Wedding planning is stressful, especially when planning for a destination wedding. Let us at Custom Las Vegas Weddings help you make your wedding memorable. It’s our job, after all, and we love what we do.

 

 

Eloping in Vegas with Custom Vegas Weddings

The article will focus in on what wedding couples can expect when they are eloping in Vegas with Custom Vegas Weddings:

This is how your wedding planning journey will begin. After all, if you are going to put your trust in a Las Vegas wedding elopement planner, you need to know what to expect and be assured the planning will be carried out professionally, the right way.

Working with Custom Las Vegas Weddings is a stress-free experience. After you book your elopement, we’ll help guide every step of the way to make sure everything goes off without any hiccups or surprises!

Wedding planner Las Vegas

Photo of Julie Nourish – Elopement Wedding Planner in Las Vegas

 

What is the overall experience of working with Custom Las Vegas Weddings like?

Custom Las Vegas Weddings offers an exceptional customer experience from start to finish. Our clients are guided every step of the way in preparing for their elopement, which is stress-free as we provide all services needed on your special day! Once you choose where and when it will be held – including selecting any decorations or floral arrangements that speak volumes about what kind of wedding vibe best reflects who both husband/wife should have at this time–our team creates an itinerary tailored just right so they can enjoy themselves without worries during what should always feel like a dream become reality.

Guidance Our customers will be guided every step of the way to prepare for their Vegas elopement.

Stress Free Service: After the couple’s book with us they can then relax and feel confident the services will be planned.

Wedding Licensing: We start by helping them understand the wedding licensing process and sending them licensing information.

Ceremony wording:  Our clients will then choose their ceremony wording and customize the ceremony and vows if they desire that.

Itinerary is created:  We guide them to understand how the day will unfold and create an itinerary to help them know the timeline of events.

Help planning periphery services: If the customer needs hair and makeup assistance or tux and gown, we match them with those vendors.

Vendors are planned for clients: Then the vendors are planned for the event. It’s all done for clients as a part of our service to them.

Customization of packages: Our wedding package templates are customizable. We will discuss the customization possibilities with my clients.

Official quote is created for client: After the clients agree on the services, we then write up a quote for them to approve.

Client provides a retainer: At the point of signing the quote, our clients will then place a deposit as a retainer for services. I then start the planning for them.

What services are provided?

Custom Vegas Weddings provides quality services. We offer eloping in Vegas packages as well as other periphery services to customize packages for couples. We have spent time building a network of wedding venues in Las Vegas. The vendors we collaborate with are long standing associates and pros. We provide only the best wedding professionals as vendors for my clients.

Elopement planning

 

These are some the main Las Vegas wedding planning services provided:

• Procuring booking with established venues and planning the event 
• Creating an itinerary for the client and vendors
• Helping with the preliminary details before the event
• Assisting customer with hair/makeup, tux/gown
• Guidance to help client choose flowers for event
• Setting up all vendors (photographer, transportation, etc.)
• Client vendor correspondence and assistance
• Arranging the payment for vendors on behalf of the client

Examples of the a la carte services and customized options:

Some examples of a la carte options:

Planning and ordering a wedding cake
Scheduling specialized décor

Wedding event planner

 

How are services customized?

If our customers want to customize their services we have conversation with them first about the ideas and options we suggest. Then the customer can modify the package based on their needs and guest count and circumstances. If they want to add in a la carte services, they may do so. For instance, transportation, design elements, video, more photos, a cake, etc.

How involved in planning do the customers get to be?

It’s important for our customers to be fully involved in the details and decision for their wedding. Most people choose our services because they don’t want to have to think about too many details or be too restricted about their choices. Most of our clients choose to be very involved in planning for their wedding. We always welcome their input and creativity.

 

Eloping in Vegas

Fun moment of exchange with wedding party

 

What’s not involved in the planning services you offer?

Our clients are primarily Las Vegas destination wedding couples, traveling to Vegas from other cities and countries and don’t live in Las Vegas. Sometimes, they do want pre-wedding meetings and if they do, there is an hourly a la carte charge for that service. For the destination wedding couple we recomment clients use online conferencing, email and phone to go over details.

We keep pricing comparatively affordable and cater primarily with couples who want to elope in Vegas.  If you are needing reception planning we do collaborate with other full-service planners and will refer people who are looking for that kind of services in touch with my associate planner. The service quote we work up for clients will specify the services provided. 

 

Elope in Vegas

Julie pinning a boutonniere on the groom

 

How do you differ from other Las Vegas destination elopement planners in Las Vegas?

We pride ourselves on offering more creative and unique elopement services and customization. View our Las Vegas Elopement wedding packages here.

Our services are a departure from the cookie cutter chapel wedding services in Las Vegas. Being an independent Las Vegas elopement planning service, we provide more flexibility to think outside the box and offer unique elopement add on services to make your event special at a more affordable price point. For example, adding décor for a romantic setting and scheduling other periphery services. 

What are some examples of the packages offered for customization?

For example, this list highlights elopement location choices available to clients.

Scenic outdoor wedding choices:

Red Rock Canyon Wedding
• Valley of Fire Helicopter Wedding
Local Las Vegas Parks or home weddings
• Mount Charleston wedding
• Lakeside weddings
Nelson Ghost Town wedding

 

Las Vegas Elopement

Elopement at Nelson Ghost Town

 

Las Vegas Strip Wedding choices:

The Neon Museum
• Art District
• Hotel weddings
• Scenic City Helicopter

Elopement Packages Las Vegas

A photo of Julie, the pilot and a wedding couple eloping in the Grand Canyon


How involved are you in the day of wedding experience?

You can count on us to help you plan your wedding day. From the time of booking, we are reaching out and guiding every step until it’s all over; if need be for an extra set or flower arrangements because let’s face it- nothing looks worse than having empty spaces where flowers should go! A few days before -in case anyone has any last minute questions-, then just one final touch beforehand means everything towards making sure everything goes smoothly during such special times together as marriage proposals begin with “I Do”

How far in advance do couples need to reserve services with you?

Our clients should give at least a months’ notice when they want to reserve one of our venues. More advance notice will secure better results and if you plan on waiting until 3 weeks before the wedding day, it may not be as likely for that venue availability since most people request services within this time frame. You needn’t worry about making full payment right away though because all costs are finalized 3 weeks prior!

Do you handle all the contracts and payment processing for clients eloping in Vegas?

A quote and contract is drawn up for for our clients to view, approve and sign. The quotes are itemized for clients. Some Vegas wedding venues require the clients sign the contract directly with the venue but we do facilitate sending the documents and helping keep track of signing and payment to the venues on behalf of the client. We also correspond with vendors for our clients, facilitate and oversee all the pertinent permits needed and pay the vendors on behalf of our clients.

Do you handle rentals for clients?

We schedule and set up the vendor rentals for each event. This includes the scheduling, correspondence with the vendors for scheduling the rentals, delivery, arrival and set up, and breakdown of rentals. A good example would be for props to be used for custom photo events, floral items, decorations such as chairs, floral, musicians, etc.

Red Rock Canyon Wedding

What is the deposit for booking a wedding?

All venues and vendors require a different deposit. Deposit terms will be specified in the venue contract the client will sign. We collect all the data and ensure the correct deposits are paid for by the client to reserve the venue and vendor services they want. Initially, we collect a wedding planning deposit which is a retainer for services.  The deposit amount will be determined by the services procured.

When is the final payment due?

The final payment is due 3 weeks prior to the event. If the client initiates services within the 3-week timeframe of the event, the full amount is due then.

Do you help the clients pay the vendors?

Yes, we handle the planning and payment on behalf of the client for the vendors. The more services the client receives, the more itemized the invoice will be and the client will be able to see the charges for each service received.

Are there additional fees clients should know about?

Because we have the client agree to a quote, they will have all the charges up front when they sign the contract. The only time there would be any additional charges would be if the client requests more a la carte services after the quote has been signed. In this case I will revise the invoice and the client will see the charges and agree to them at that time.

Las Vegas Wedding Planner

 

What happens if the customer needs to change the date of the event?

As the elopement event planner, we will step in and advocate for the client to re-arranged the services and change the date or time. I just ask the clients to try to give me at least 3 weeks’ notice, if possible. I have often done this for clients and it’s dependent on many factors, not the least of which is whether the date is available with all the vendors and venue as well as my own schedule. This might happen if the couple has to postpone or change the event date.

Is the deposit or final payment refundable?

The planning fees are not refundable as it is considered a planning retainer for the event. The initial planning deposit is taken as a retainer to pay for wedding planning services that are rendered before the wedding takes place. Planning for an event requires behind the scenes office work, outreach to vendors, scheduling the venue, helping the client sign contracts, taking payments, email correspondence, creating the itinerary and much more. The planning is done prior to the 3-week timeline before the wedding day. For this reason we do not refund the planning fee to clients. 

The final payment for the event and venue is typically due within the 3-week timeframe prior to the wedding. At that time, if  the final payment has been made, it becomes non-refundable. If the wedding needs to be rescheduled, in most cases the venues will work with the clients.  Each venue differs in their credit and refund policies. It is best to clarify these details from the venue before you book to know what to expect if there is a disaster beyond your control.

 

Las Vegas Scenic Wedding

Photo of Julie with wedding couple after a wedding 

Will planning the wedding be stress free and fun for clients?

We know that many couples worry about planning an event from afar. After all, if you’re not familiar with Las Vegas or what to trust it can be difficult! But Julie and her team will make sure your stay here goes off without a hitch and stress-free experience so don’t hesitate any longer – let us help plan today!

We pride ourselves in providing excellent customer service which is why we consistently get positive reviews. There are many ways to plan an event in Las Vegas, but most people don’t know how important it is that the planner has done their research and knows what they’re getting themselves into. We pride ourselves on ensuring our clients feel at ease before any big day arrives by checking up with them often throughout planning stages so we can answer any questions or address concerns right away if anything arises unexpectedly. 

 You’ll want someone planning your event who cares enough about making sure things go smoothly as possible.

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